Managed Privacy Compliance Program | Outsource compliance

Managed Privacy Compliance Program

The Nixon Managed Privacy Compliance Program

Privacy audits reveal the issues. The real challenge is knowing where to start and how to organise the work across teams, websites and technologies. That is why we created the Nixon Privacy Compliance Program.

Trusted by 50+ companies worldwide

These companies trust Nixon Digital for their website privacy compliance

Where organisations get stuck

The audit is done. The findings still aren't fixed.

The privacy scan gives you a clear picture of the problem. What it doesn't give you is a team of experts, a process or a structure to resolve it.

Findings pile up without clear ownership

A detailed privacy report lands across legal, marketing and IT teams. Everyone sees the same 40 findings. Nobody knows which issues to prioritise, who is responsible, or what a fix even looks like in practice.

“We received a thorough privacy audit. Six months later, nothing had changed. The teams responsible didn’t know how to translate the report into concrete steps.”

— Data Privacy Officer

Privacy team flags issues. Technical teams don't act.

The privacy officer sees the problem. The web team owns the website. The agency configured the CMP. Getting cross-functional alignment to resolve a single pre-consent issue takes months, not days.

“We flag the issues to the web team. They need a specification. Legal needs a risk assessment first. By the time everyone agrees, the next audit cycle has started.”

— Chief Information Security Officer

What gets fixed today drifts back tomorrow

Even when issues are resolved, content teams keep making changes. A new campaign tag, a new embedded widget, a new analytics tool. Without ongoing governance, every fix is temporary.

“We spent three months cleaning everything up. Then someone onboarded a new marketing tool and we were back to square one. There’s nothing keeping it in place.”

— Head of Digital

THE GAP

From Excel to end-to-end automation

Go from manual compliance programs where teams compared spreadsheets and reviewed cookies by hand to an automated approach.

Before Nixon Digital

Manual compliance

Cookie lists exported to Excel, manually compared, frequently out of sync
No visibility into which vendor produces a cookie or which country receives the data
Cookie categories set by hand with no automated validation against actual behaviour
Issues discovered weeks or months after a change. No task routing to the right person

With Nixon Digital

Managed Privacy Compliance

Central cookie database: every cookie tracked with vendor, category, lifetime and consent status
Vendor and country tracking: know exactly which vendors process your data and in which countries
Automated categorization check: mismatches between the cookie database and actual website behaviour detected automatically
Instant task routing: when an issue is found, a task is automatically created and assigned to the right team member

The Managed Privacy Compliance Program

Built for organisations that have the findings and need to act on them

The Managed Privacy Compliance Program came from a pattern we kept seeing: organisations received detailed privacy audits, understood the findings, and then got stuck. The responsible teams didn't know how to translate scan results into concrete action. Issues piled up. Nothing changed. We designed the program specifically to bridge that gap.

Get Insight

Website Privacy Baseline

A complete, evidence-based audit of your entire website portfolio. Every tracking technology documented. Every consent gap identified. Delivered as a shared reference across legal, privacy, marketing and technical teams — so everyone starts from the same facts.

Most of our clients start here. Phase 1 is a standalone service. No commitment to the full program required.

Get Grip

From Findings to Fixed

This is where most organisations get stuck. Phase 2 translates baseline findings into governed, resolved compliance. We set up the right team structure, define ownership, align on the impact of each change, and build the governance agreements that make fixing sustainable.

Issues prioritised and assigned to responsible owners
Cookie database built, validated and governed
CMP configuration corrected and documented
Governance agreements made across privacy, legal and web teams
Impact assessment per remediation

Phase 2 is scoped based on Phase 1 outcomes. Typical duration: 4 to 8 weeks depending on portfolio size.

Keep Grip

Continuous Monitoring

Without ongoing governance, what gets fixed today drifts back tomorrow. Phase 3 monitors every website change against your established baseline. New tracking technologies are detected the moment they appear, and tasks are routed to the right person automatically.

Phase 3 is a monthly program. Pricing based on total pages across your portfolio.

Not ready for the full Managed Privacy Compliance Program?

Start with Phase 1 and see where you stand.

Four things no spreadsheet can do

What makes our Managed Privacy Compliance Program unique?

What makes our Managed Privacy Compliance program unique?

The Nixon Platform is the foundation of the Managed Privacy Compliance Program. These are the capabilities that turn compliance from reactive to continuous.

Central cookie database

Every cookie, tracking technology and third-party service across your portfolio documented in one place. With vendor, category, cookie lifetime and consent requirement per entry.

This is the single source of truth for your entire compliance program. It is what makes end-to-end automation possible. Without it, everything is manual.

Vendor and country tracking

Know which vendor produces every cookie and which country the data is shared with. US, China and Russia are tracked separately, given their specific implications for GDPR data transfer obligations.

Unique insight: most organisations know they use Google Analytics, but do not know that they are also sharing IP addresses with Baidu or Russian ad tech vendors via embedded scripts.

Automated categorization check

Mismatches between the cookie database and actual website behaviour is detected automatically

Privacy compliance across all websites stays under control. The moment compliance breaks, Nixon Digital recognizes.

Automated issue routing

When a deviation is detected, a task is automatically created and assigned to the right person based on pre-configured rules. Developer, privacy officer or marketing team: the right person is notified instantly.

Operations stay under control because the routing rules are agreed in advance. No more discovery calls weeks after a change went live.

Service model

The level of support that fits your organisation

Some teams have the internal expertise to run the program themselves. Others want guidance or full managed oversight. The managed privacy compliance program scales with you.

Do it yourself

Best for teams with internal privacy and technical expertise who want full self-service access.

Nixon Platform access across your portfolio
Continuous scanning and cookie database
Vendor and country reporting
Automated ROPA generation
Exportable reports for legal and compliance
Monthly privacy check-point meeting

Done with you

Best for teams that want expert interpretation of findings and guidance on remediation priorities.

Baseline audit of your full portfolio
Expert review session of all findings
Prioritised remediation plan per website
CMP configuration guidance and support
Cookie database setup and validation
Implementation support for tag manager changes

Done for you

Best for organisations that want to outsource website privacy compliance without internal program management.

All three program phases managed by us
Ongoing delta scanning and change detection
Issues detected, categorised and routed automatically
ROPA maintained continuously
Quarterly or monthly review meetings
Dedicated privacy program manager

What is at stake

Two risk scenarios your legal team needs to know about

EU AI ACT

Data collected without consent may need to be deleted

Under the EU AI Act, personal data used to build customer profiles or train AI systems must have a valid legal basis. If that data was collected via your website before consent was given, organisations may be required to delete it.

For a retailer, that means deleting years of customer profiles, purchasing history and behavioural segments. Not a fine. A deletion obligation that cannot be remedied after the fact.

The time to establish a clean consent foundation is before you build AI-powered customer intelligence on top of it. Not after.

Vendor risk and GDPR

Your customers don't know which vendors process their data

You are the controller. If a third-party vendor processes visitor data without a valid legal basis, the liability is yours. And your customers may not even know that vendor exists on your website.

In 2024, hundreds of thousands of consumers received an email from Blauw Research informing them their data had been leaked. Most had never heard of Blauw. They had only heard of the brands that hired Blauw and had their tracking pixel on the website. The brands carried the reputational consequence.

Knowing which vendors process your visitor data and in which countries is not optional. It is a GDPR transparency obligation that the cookie database fulfils automatically.

See what's really loading on your websites.

Scan one of your websites with Nixon Pro and see exactly what we find: every third-party service, every pre-consent load, every vendor.

Nixon Digital is Trusted by Leading Brands

“With over 200 websites to manage globally, Nixon Digital has been essential in helping us streamline operations, ensure compliance and maintain consistent performance across all our digital assets.”

How BAM gained control and enhanced security across their digital portfolio.

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How Nixon Digital helped AkzoNobel gain full control of its website portfolio.

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How Bejo became fully compliant over 50+ websites in under two months.

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Frequently Asked Questions (FAQ)

What is the Managed Privacy Compliance Program by Nixon Digital?

The Nixon Privacy Program is a structured three-phase engagement that helps organisations with large website portfolios move from privacy audit findings to operational compliance control. Unlike a one-off scan or a tool subscription, it combines automated website scanning, expert analysis and governance support to ensure findings are actually resolved and maintained over time.

How is this different from a cookie banner or consent management platform (CMP)?

A CMP manages consent for the technologies it knows about. The Nixon Privacy Program identifies what is actually loading on your websites in practice, including scripts, fonts and embedded services that load before consent is given or that are not registered in your CMP at all. We validate whether your CMP configuration reflects real website behaviour, and where it does not, we fix it.

We already had a privacy audit. Why do we still need a program?

This is exactly why the Nixon Privacy Program exists. Most organisations receive a detailed audit, understand the findings and then get stuck. The teams responsible do not know how to translate scan results into concrete action. Findings pile up. Nothing changes. The program provides the structure, governance and ongoing monitoring to turn insight into real compliance control.

Does the program replace our DPO or privacy officer?

No. The Nixon Privacy Program supports and operationalises the work of your privacy officer. We handle the technical scanning, cookie database management, automated ROPA updates and task routing so that your DPO can focus on policy, risk assessment and regulatory engagement rather than chasing down web teams about individual cookies.

How many websites can the program cover?

The program is designed for organisations with multiple websites, typically 5 to 50 or more across brands, regions and markets. There is no technical maximum. Scope is agreed during the intake process based on your portfolio size, page count and which websites carry the highest risk.

What does Phase 2 (Get Grip) require from our team?

Phase 2 is collaborative. We set up a working structure with the right people from your privacy, legal, marketing and technical teams, typically one kickoff session and a series of short working calls. We handle the scanning, categorisation and documentation. Your team provides context on business-critical technologies and signs off on governance agreements. Most clients report the workload is significantly lower than running an internal remediation effort.

Does Nixon Digital work alongside our existing web agency or CMS provider?

Yes. The Nixon Privacy Program operates at the level of website behaviour, not the CMS or agency relationship. We scan how your websites actually behave in a browser, independent of how they are built or who manages them. Our findings and task outputs are designed to be handed off directly to whoever maintains your websites.

How does the program help with GDPR Article 30 (ROPA)?

Phase 3 of the program includes automated ROPA generation and maintenance. Every vendor, data category and processing activity identified across your website portfolio is continuously updated as your websites change. This replaces manual ROPA management, which at portfolio scale is typically incomplete, outdated or unmanageable.

What does the program cost?

Pricing depends on portfolio size, the number of websites in scope and which phases are included. Phase 1 (Website Privacy Baseline) is a standalone service with a fixed price based on the number of websites scanned. Phase 2 and Phase 3 are scoped after Phase 1 outcomes are known. Contact us for a quote based on your specific situation.

How do we get started?

Most clients begin with Phase 1, the Website Privacy Baseline. We scan your website portfolio, document every tracking technology in scope, identify consent gaps and deliver a shared reference for all teams involved. Phase 1 is a standalone service with no commitment to the full program. Results are typically delivered within 2 to 3 weeks of kickoff.

Your privacy findings deserve action, not a filing cabinet.

The Nixon Privacy Program gives you documented evidence of compliance across your entire website portfolio. Phase 1 is where it starts